Creating calendars in Outlook

How to create Outlook calendars

Instructions on creating calendars in Outlook:

Once you log into this account, (if you are using the Outlook app) there are two separate methods to creating a calendar, depending on what is wanted.

Method 1 - Creating a calendar group - shows everyone's individual calendars setup in one group for easy view. Displays everyone schedules separately.
For this calendar type, complete the following steps: 
  1. Go to the Calendar tab at the bottom of the page. 
  2. At the top of the page click on the downward arrow in the bottom right corner of the icon labeled "Calendar Groups". It will give a drop down options menu, select "Create New Calendar Group".
  3. Create the group calendar name. An option for adding people to the group will pop-up. Add the people needing access to the group. 
  4. Once members are added, the group calendar name created will appear on the right-hand side, you can view each individual person's calendar in that specific group.

Method 2 - Creating a shared calendar - viewed by everyone in shared group. These individuals can either A) Read-Only, no editing rights OR B) have adding, editing, and deleting rights.
For this calendar type, complete the following steps: 
  1. Go to the Calendar tab at the bottom of the page.
  2. At the top of the page click on the downward arrow in the bottom right corner of the icon labeled "Open Calendar". It will give a drop down options menu, select "Create New Blank Calendar".
  3. A "Create New Folder" window will pop-up. Create the name for the calendar. (Make sure the drop box labeled "Folder contains:" has the option "Calendar Items" selected.)
  4. The name of the new calendar created will appear under the "My Calendars" section on the right-hand side of the Outlook page.
  5. Right-click the name of the calendar. An options menu will appear, select "Share". Another option menu will appear, select "Share Calendar"
  6. An email window will pop-up, here the individuals needing access to the new shared calendar are input into the “To:” section of the email. (Under the Subject section of the email, there is a check box. If left unchecked – the calendar will be Read-Only to people added to the sharing group (creator of the calendar will be only one with editing rights). If checked, will give adding, editing, and deleting rights to shared calendar group. 
  7. Send email. The calendar name will appear under "Shared Calendars" for people in the calendar sharing group. 


For assistance please contact the IT Help Desk by calling 573-341-4357 (HELP), visiting the IT Help Desk on the first floor of the Curtis Laws Wilson Library, or submitting a ticket online at: http://help.mst.edu




Keywords:calendar groups, shared calendar, shared calendars   Doc ID:74719
Owner:Connie G.Group:Missouri University of Science and Technology
Created:2017-07-24 07:44 CDTUpdated:2017-07-27 12:35 CDT
Sites:Missouri University of Science and Technology
Feedback:  0   0