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Google Drive FAQ - Sharing files to collaborate

How to share files for collaboration with Google Drive

Share and collaborate

Share files and set access levels and visibility

On the web:

To share a file you own or can edit:

  1. Select or open the file or folder you want to share.

  2. Click  shareBtn3

  3. In the Share with others box: 

    1. Enter the email addresses or Google Groups you want to share with.

    2. Choose what kind of access you want to grant:

        • Can edit—Collaborators can add and edit content as well as add comments.
        • Can comment (Select files only)—Collaborators can add comments, but not edit content.
        • Can view—People can view the file, but not edit or add comments.
    3. If you want to control how visible your files are to other people, 
      such as keeping them completely private or allowing anyone on the
      web to see them, click Advanced > Change and choose an
      option.  Then click Done 

  4. Or click Done.


    Link sharing optionDefinitionSign-in to a Google Account required?
    Specific peopleYou are the only person who can access the file or folder until you share it with specific people or groupsYes (to edit or comment) 
    Anyone with the linkAnyone who is given the link to the file or folder can access itNo
    Public on the webAnyone can access the file or folder on the Internet through search results or the web addressNo

    Levels of Access

     Can viewCan commentCan editIs owner
    View files and foldersxxxx
    Download or sync files to another devicexxxx
    Make a copy of files to save in Google Drivexxxx
    Comment and suggest edits in files xxx
    Edit documents, spreadsheets, presentations, and drawings  xx
    Share or unshare files with others  xx
    Add or remove files from a folder  xx
    Upload and delete file versions  xx
    Delete files and folders   x
    Transfer ownership of files and folders to others   x

For assistance please contact the IT Help Desk by calling 573-341-4357 (HELP), visiting the IT Help Desk on the first floor of the Curtis Laws Wilson Library, or submitting a ticket online at:

Keywords:Sharing files in google drive,   Doc ID:61479
Owner:Connie G.Group:Missouri University of Science and Technology
Created:2016-03-03 10:04 CDTUpdated:2018-07-25 09:41 CDT
Sites:Missouri University of Science and Technology
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